Final Details – ROC Mountain Marathon 2017

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WELCOME TO THE ROC MOUNTAIN MARATHON™ 2017

As the weekend of the 2017 ROC Mountain Marathon™ rapidly approaches we are delighted to confirm these final details for all participants. The event area is fantastic for mountain marathon running with areas of complex detail, both ‘tough and rough’ and lightning fast terrain, and with stunning views across the Irish sea in one direction, and the larger Lake District mountains in the other, we are confident you are in a brilliant weekend. We also have a treat for you, with a superb, remote and beautiful overnight camp.

You we will see that we have made some small changes to the event format, and trust that these meet your approval:

  • No ID required for registration
  • Longer registration window on Friday evening
  • Prizes for both BOTH leading male, female and pairs teams

This final information should help you prepare for an awesome weekend of relaxed and fun mountain running and navigation. If, after reading this, you have any questions, please don’t hesitate to get in touch. Please Note:

  • We have a more unusual and progressive Advice Note related to Hefted Sheep below
  • Check the reiterated and strict GPS enabled device rules far below.
  • Pairs are reminded that they must visit checkpoint together, see below

KEY TIMINGS FOR THE WEEKEND
Please note these timings for the weekend ahead.

Friday 22nd September
16:00 – Event Centre and car parking opens to participants. (Please do not arrive before 1600 – the gate to the parking field will be closed!)
18:00 to 22:00 – Registration Open
18:00 to 22:00 – Catering and bar opens (pre-ordered meals available).
19:00 & 20:30 – Friday Night Cinema – Best of ShAFF screenings

You are most welcome on Friday evening, and we hope you can join us at the Event Centre to soak up the pre-event atmosphere. In fact, we much prefer participants to arrive on Friday night; otherwise this will cause registration delays if you all turn up on Saturday morning!

Saturday 24th September
07:00 to 09:00 – Breakfast available (pre-ordered meals available).
07:00 to 09:00 – Registration open (all participants must be registered by 09:00)
08:00 to 10:00 – Start times (all participants must have started by 10:00)

Sunday 25th September
07:00 to 09:00 – Starts (Elite and Long Score participants must have started by 08:00)
14:00 – All courses close
14:00ish – ROC Mountain Marathon and British Championships prize giving ceremony (as soon as we can calculate results after 14:00!)

 

EVENT CENTRE – LOCATION
The 2017 ROC Mountain Marathon™ will be held in the South-West Lake District. The Event Centre (where registration, camping, parking, bar, catering and the shop is situated) is situated just off the A595 in the ancient district of Millom, in the shadow of Black Combe. This a 37 mile / 1-hour drive west of Kendal. The area boasts some incredible terrain. Parking and camping are a short walk apart in separate fields. As ever, the overnight camp remains a close-kept secret until participants receive their maps at the start, and we do not allow any support coming into the overnight camp. Please follow the directional arrows as you approach. The address and postcode for satellite navigation systems is:

Beckside Farm
Broughton-in-Furness
Cumbria
LA18 5LU

 

EVENT CENTRE – PARKING, REGISTRATION AND CAMPING
You are welcome to arrive on Friday evening (with this camping included in your entry fee) or Saturday morning, and we would encourage you to arrive on Friday evening and enjoy the atmosphere pre-event. Parking is in an arable field with some rough areas. Camper vans should generally be ok, but larger motor homes will be difficult to accommodate. We will do our best to get people parked on the flattest areas if they are sleeping in their vehicles. Sports cars are not recommended!
There is a very short (~300m) walk between the camping area, Event Centre marquees and car parking. Please come prepared to walk your camping equipment to your tent. It is not possible to camp next to your vehicle. Water and portable toilets are available.

 

EVENT CENTRE – CATERING & SHOP
In addition to on-site catering, beer, cider and a selection of hot/cold drinks and snacks, we’re delighted to announce that we’ll be selling loads of past-event clothing/oddities. Including some brilliant hoodies and t-shirts from Skyline Scotland last weekend, and for the map geeks, 1:30,000 roamers. There are some seriously great bargains to be had so please bring plenty of cash. We will have gas available to purchase.

 

JOEY’S COFFEE
Once again, we are delighted to confirm that Joey’s Coffee will be attending the event to provide the finest gourmet coffee on Friday night, Saturday morning and after the event on Sunday afternoon. Joey’s Coffee will not be at the Overnight Camp!

 

WATER
There is no mains water at the Event Centre or Overnight Camp. The water that is available comes directly off the fell, and our official advice to participants has to be to boil or treat water before drinking, although in practice, many participants choose to drink this water untreated. The choice is yours! We are assured by the two local farmers that it is safe to drink. It is their household supply. (We have taste tested – its lovely!). However, if you prefer to bring your own drinking water (Event Centre) or water treatment options (Overnight Camp), please come prepared.

 

OVERNIGHT CAMP – SATURDAY OVERNIGHT
You will only learn of this location, after you receive your event map at the start. All classes overnight at the same location. There is strictly no access for friends, family visitors etc. at the Overnight Camp.

 

COURSES
We expect you to be familiar with the course formats, as these are the ones that you have elected to enter! Event Format Information is on the website, and this explains when you get your map, and how the maps and courses are represented, which includes the issuing of accompanying Control Description & Value sheets for the Score Courses and Control Description sheets for the Linear Courses.

Please NOTE that you are likely to ‘pass-by’ other course checkpoints, that are not on your course, so for the Linear Courses you must be very sure that you are visiting the correct control for your course, or that if you do ‘miss-punch’ that you visit the correct control next. If this happens in the Score Courses, the miss-punch would just be disregarded by the download software, and is therefore not an issue for us. (Though it might be for you, as it will have been a non-Score checkpoint and, in effect, will be a value of ZERO points to you, and you may not quite have realized the error that you have made!)

 

MIDGES AND TICKS
Midges. We hope not to see any, but it is possible and a midge net might be worth its weight in gold! Ticks. There are ticks in the event area. Be alert and if you don’t know how to remove them ask one of the medical team. Long trousers (or ¾’s with long socks – it is an orienteering thing!) are recommended but we understand many of you prefer to run in shorts. Please be vigilant and check carefully for ticks at the Overnight Camp and after the event. Don’t sit in bushes or long grass!

 

SATURDAY STARTS
There are no allocated time starts. Simply walk ~500m from the Event Centre once you have registered and start between 08:00 and 10:00. Please leave plenty of time to park and register because the registration times on Saturday morning (07:00 – 09:00) and start times are not flexible. There are NO TOILETS at the actual START point. Please ensure that you use the facilities at the Event Centre ~500m earlier, before setting off, and under no circumstances should you take a pee within sight of nearby houses – please be very discrete.

 

ECOLOGICAL BRIEFING NOTE
The ROC Mountain Marathon™ event area encloses some of England’s most outstanding upland landscapes, recognised as an area of national and international importance for their upland wildlife habitats, flora and fauna. Occasionally, the features that provide this interest can be vulnerable to the wear and tear that may result from the passage of ROC Mountain Marathon™ participants and we ask all participants to read the following Ecological Briefing Note to help minimise the impact of the event.

 

HEFTED SHEEP GUIDANCE NOTE – TO MINIMISE DISTURBANCE
We have consulted with local grazier farmers and developed new guidance of good practice that we expect participants to follow. Please take a close look. It’s educational and surprisingly effective. We have tested the practices!

 

DAMAGE AND DISTRESS IN THE COUNTRYSIDE
If you become of aware of damage or distress to walls, fences or livestock, please make us aware ASAP, even if this requires a phone call. We know many of the farmers and landowners, and our relationship and events’ relationship with them can be strengthened if we act responsibly and rapidly.

 

VISITING CHECKPOINTS AS PAIRS
Pairs are reminded that they must visit each Checkpoint within 60 seconds of each other. If the time between each person’s punch is greater than 60 seconds, the checkpoint will automatically not be credited, as it is fairly assumed that the pair have separated.

 

THE USE OF GPS ENABLE DEVICES
The soul of the ROC Mountain Marathon™ is a map and compass navigation challenge for mountain runners (and some walkers). We are not going to undermine the core aspect of the ‘nature of the challenge’, yet we recognise that a growing number of participants would appreciate the discretion to take photos, and to log their weekends adventure using GPS-capable smart phones, watches, or other devices. In actual fact, the reality is that this is already happening and often the photos and routes are shared via social media after an event. We would like to clarify the use of any GPS-capable device so that the right balance is struck for all participants, so that the rules are clear, and that the nature of the challenge remains sacrosanct. Therefore, please take CAREFUL NOTE OF THE FOLLOWING RULES:

  • All GPS-Capable devices (other than the GPS Tracker provided by the organisers) are banned.
  • If you wish to carry any GPS-capable device and remain competitive (i.e. be eligible for prizes and appear ranked in the results), the device MUST be declared, switched off, and sealed in an opaque envelope provided, at registration, and remain sealed until the finish on Sunday.
  • If you wish to use your GPS-capable device in any manner (including to take photos with a smart phone), you may do so, but this MUST be declared at registration and you will be marked as non-competitive in the results (i.e. not eligible for prizes and appear unranked in the results).
  • All non-GPS capable mobile phones are acceptable to carry and these do not need to be turned off or sealed in an opaque envelope at registration.

We expect participants to be honest and not to seek any unfair advantage whether specifically set out within these rules or not. However, we would strongly encourage participants to have a quiet word with any race official if they suspect another participant is using a GPS-capable device and whom also appears in the overall results.

For clarification, examples of GPS-capable devices include (non-exhaustively) GPS receivers (such as Garmin Etrex, Satmap, TomTom etc), Cycle computers (such as Edge, Brunton, Leyzne etc), all smart phones and many sport/smart watches (e.g. by Garmin and Suunto) that use GPS functionality to record/display any navigationally information like distance travelled or altitude, regardless of whether they also provide a grid reference or not. All barometric-only altimeters remain acceptable. If a participant needs to use their phone in an emergency they will not be penalised for this.

 

GPS TRACKERS – RECORDING YOUR ROUTE
The GPS Tracker carried by each team records a waypoint every few seconds to create a GPX track of your precise route over the weekend. This data is available live via the event website during the event, and as a downloaded GPX file after the event. To be clear, every participant’s entire route is public and downloadable.
This means that:

  • If you wish to upload a track of your weekends activity to training diary like Strava you will be able to do so after the event.• If you pass through an area marked as Out of Bounds or over an Uncrossable Boundary, we will have no choice but to disqualify or penalise you, even if this happens retrospectively.

 

GPS TRACKERS – YOUR SOS BUTTON
Your GPS tracker has an SOS Emergency Button. In the event of serious (threat to life or limb) incident, this button should be pressed immediately. Pressing this button (until it vibrates after ~3 seconds) is equivalent to dialling 999, and will initiate an emergency response by the emergency services and event staff.
However, because there are typically 1% accidental SOS Emergency Button presses per event, WE WILL IGNORE AN SOS MESSAGE IF THE TRACKER CONTINUES TO MOVE AFTER IT HAS BEEN ACTIVATED. IF YOU NEED ASSISTANCE, REMAIN AT YOUR LOCATION. ONLY PRESS THE CASUALTY’S SOS EMERGENCY BUTTON AND ALWAYS LEAVE THE GPS TRACKER WITH THE CASUALTY.

Please note. Although the GPS trackers record their location via GPS satellite signal, they only send out their location data and emergency messages via the mobile phone network (the same network that is used to send text messages). As such, there are black spots along the route where there is no network coverage. At these locations the tracker records its location every few seconds, buffering the data, and then sends it out once it is back in network coverage. In these black spots it is not possible to send an SOS message but always worth trying. In the event of an emergency, and with no mobile phone signal, raise the alarm by alerting a fellow participant.

 

PRIZES
Prizes are provided by Ourea Events and Cascade Designs. Prizes are awarded to the 1st placed teams and solo participants in all the class/course combinations, except for the Walker’s class (which is non-competitive) and the Parent/Child class.

  • 1st Open Male (Solo 18-45)
  • 1st Open Female (Solo 18-45)
  • 1st Pair (Male, Female AND Mixed – Pairs Combined age <90)
  • 1st Male Vet (Solo 45-55)1st Female Vet (Solo 45-55)
  • 1st Pair Vet (Male, Female AND Mixed – Pairs Combined age 90-110)
  • 1st Male Super Vet (Solo >55)1st Female Super Vet (Solo >55)
  • 1st (Pair Super Vet (Male, Female AND Mixed – Pairs Combined age >110)
  • 1st Parent/Child team (Short Score and C Course ONLY)

AWARDS CEREMONY
The 2017 ROC Mountain Marathon™ prizes AND presentation of the 2017 British Mountain Marathon Elite Champions will be at approximately 14:00 on Sunday afternoon.

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